How To Use an Email Signature with Your Contact Details

MARKETING TIP: Use an Email Signature with Your Contact Details

Promote your online brand with every email you send.

MARKETING TIP: Use an Email Signature with Your Contact DetailsI suggest including a combination of your business name, phone, email, social networks, logo or a short call-to-action.

You can even add functionality like showing your latest blog post or upcoming events (with Wisestamp).

Your email signature should include the BEST WAYS for people to reach you. Include as little information as possible, including your main contact & brand details. Then your website can include ALL of your contact information.

For example, if only a small portion of people need your fax or a main office number, then I suggest you let them find this via your website. It makes the signature much less cluttered.

View the email signature gallery for ideas

How to create your email signature

OPTION 1: FREE/LOW-COST – WISESTAMP

The best option for GMAIL, GOOGLE APPS or OUTLOOK.COM – My favorite one is Wisestamp. There’s both a free one and upgrade option (I upgraded because I wanted more features). You can include images and updates from your social media or blog feeds. Is not yet available for Outlook Desktop, but you can sign up to be notified when this happens.

OPTION 2: FREE – GMAIL SETTINGS

You can also create signatures under your Settings in Gmail.

OPTION 3: FREE – BEST OPTION FOR OUTLOOK

The free way to do this is to use the built-in functionality of Outlook to add the signatures. You also may be able to have a template file. Create your signature under Tools.

OPTION 4: FREE – MOBILE DEVICES & SETUP

Depending on your mobile device, your mail program can allow you to have a signature. Someone most likely doesn’t need to know “message was sent from your iPad”, so change it from the default.

Customize your signature to promote your brand

CREATE DIFFERENT SIGNATURES

Have one signature for new prospects with a call-to-action to get to know you. Use another for clients (they really don’t need to be invited to do an intro call) – but they can be invited to schedule a meeting! Use another short one for replies.

USE YOUR BEST CALL TO ACTION!

  • If you are trying to build your email list, then include a link to “FREE TIPS”.
  • If you are trying to schedule meetings, include a link to your calendar.
  • If you are blogging, include a link to your latest Post (use Wisestamp).
  • Think about your users – what are you trying to do when you email them?

ADD YOUR SOCIAL PROFILES

  • For LinkedIn, there aren’t two icons so you have to choose between linking to your PERSONAL PROFILE or COMPANY PAGE. For a individual, use the PERSONAL PROFILE.
  • For the Facebook, use either your PERSONAL PROFILE or COMPANY PAGE.
  • For Twitter, Pinterest, Google+ or YouTube, use if you are active, otherwise skip.

OTHER TIPS

  • Unless you are legally required to include a disclaimer, remove it (or shorten).
  • I prefer to just add my contact info instead of using a vCard.
  • Skip your mailing address.
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Virtuallinda (Linda Schenk)

I work with service-based entrepreneurs to end the cycle of ineffective marketing tactics following my approach of “Simplify. Build. Profit. Repeat.” Get started with my FREE eBook, 3 Essential Questions to Simplify Your Marketing Strategy »

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